The Executive Board of the Council for Pediatric Nutrition Professionals (CPNP)

Term: (6 year term – 2 years as President-Elect, 2 years as President and 2 years as Past President)

President

Duties/Powers: 

1. The President shall:
   1. be the chief elected office of the Council;
   2. preside at all meetings of the Council and of the Executive Committee;
   3. appoint representatives to the appropriate NASPGHAN Committees;
   4. Liaison with the NASPGHAN Council and NASPGHAN Foundation Board of Directors;
   5. communicate to the membership such matters and make such suggestions as may in his/her opinion tend to promote the welfare and increase the usefulness of the Council;
   6. serve as the CPNP representative on the NASPGHAN Nutrition Committee;
   7. perform such other duties as are incident to the office;
   8. attend the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.

Key Responsibilities:

1. Supports the mission statement of CPNP
2. Updates strategic plans, sets council goals in collaboration with the chair of the NASPGHAN Nutrition Committee and Executive Committee members
3. Serves as CPNP’s representative to NASPGHAN and NASPGHAN Foundation
   1. Attends NASPGHAN council meetings as invited (October, May (DDW))
   2. Presents an interim report to NASPGHAN at DDW and an annual report to the NASPGHAN Council at the annual meeting
   3. Appoints CPNP representatives to NASPGHAN committees
   4. Attends NASPGHAN Foundation board meetings as invited (October, January, May) and identifies/promotes potential involvement of CPNP in Foundation Activities (Past-chair may serve in this role)
4. Determines the budget in collaboration with the Secretary Treasurer and other members of the Executive Committee
5. Leads program development for CPNP, delegating tasks or projects as appropriate to other committee chairs
   1. Annual meeting (collaborates with President-elect and Program Chair)
   2. Mentorship Programs (Teaching & Tomorrow Dietetics Program in collaboration with President Elect)
   3. Professional education materials (collaborates with Clinical Practice Chair)
6. Continues to reassess with NASPGHAN the ongoing needs of CPNP and the level of support needed from the administrative staff of NASPGHAN
7. Organizes Executive Committee monthly conference calls
8. Leads the annual Executive Committee meeting with input on the agenda from the Secretary/Treasurer
9. Leads annual CPNP Business meeting with input on the agenda from the Secretary/Treasurer
10. Participates in the World Congress of Pediatric Gastroenterology Meeting development and attends meeting if possible

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents

Deadlines:

1. Annual report to NASPGHAN at annual Council meeting – October/November
2. Interim report to NASPGHAN at Council meeting held during DDW – May
3. Submit industry grant requests with assistance from CPNP Executive Committee as needed – May/June
4. Prepare agenda with Secretary/Treasurer for annual CPNP Board Meeting – September/October
5. Prepare pertinent materials for annual CPNP Board meeting – September/October
6. Prepare agenda for annual CPNP Business meeting – October
7. Prepare Presidents' report for the annual CPNP Business meeting – October

Important Resources:

1. Executive Committee meeting minutes
2. Current list of CPNP Committee and Executive Committee members and their contact information
3. Current list of NASPGHAN Nutrition Committee members and their contact information
4. Current CPNP By-laws

Term: (6 year term – 2 years as President-Elect, 2 years as President and 2 years as Past President)

Duties/Powers: 

1. Duties/Powers: 
   1. The President-Elect shall:
      1. perform all duties of the President in his/her absence or incapacity
      2. perform duties as delegated by the President
      3. prepare to assume the role of President
      4. sit on the  Program Planning Committee for the annual CPNP Nutrition Symposium in collaboration with the Program Chair
      5. serve as the CPNP representative on the NASPGHAN Professional Education Committee
      6. chair the Bylaws/Policy Committee (ad hoc) as needed
      7. perform such other duties as are incident to the office

    

   Key Responsibilities:

   1. Supports the mission statement of CPNP
   2. Assists with strategic plans and council goals in collaboration with the Executive Committee members
   3. If By-law revisions required, when possible sends out proposed revisions with annual ballots
   4. Assists with program development for CPNP, delegating tasks or projects as appropriate to other committee chairs
   5. Collaborates with Clinical Practice Chair on professional education materials
   6. Attends meetings and conference calls
   7. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.

    

   Essential Written Materials:

   1. Access to Gmail (Executive Council passwords) and Google documents

   Deadlines:

   1. Plan annual meeting with Program Chair meeting annual meeting deadlines as set per NASPGHAN (see CPNP Program Chair roles/responsibilities document)
      1. Assist with Annual Meeting related projects, such as scholarship application review, Teaching and Tomorrow programming, RD of Excellence Award
   2. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
   3. Prepare President/President-Elect’s report and Committee report for the annual CPNP Business Meeting – October/November
   4. Attend regular calls with NASPGHAN office so maintain open communication and collaboration.

    

   Important Resources:

   1. Executive Committee meeting minutes
   2. Current list of CPNP Committee and Executive Committee members and their contact information
   3. Current list of NASPGHAN Professional Education Committee members and their contact information
   4. Current CPNP By-laws

Term: 3 years

Secretary/Treasurer

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Accurately records the minutes of all meetings of the Executive Committee and annual Council meetings
3. Retains a book/Google drive of all minutes of all meetings and makes minutes available for review
4. Submits pertinent data from the minutes to the respective committee chairperson as applicable
5. In communication with NASPGHAN membership coordinator reviews and approves membership applications online using NASPGHAN Foundation Submission portal
   1. Review application and resume
   2. Note specialties in “additional comments”
   3. Communicate full or associate membership to membership coordinator either online (in comments) or via email
   4. If requested, add email to CPNP listserv
   5. Add contact information and specialty to membership spreadsheet
6. Receives membership applications and maintains membership spreadsheet
7. Maintains CPNP listserv including addition of new members
8. Monitors CPNP email account regularly and triages requests as needed
9. Supervises direction of financial affairs of the Council
10. Provides current financial report at the NASPGHAN/CPNP/APGNN annual conference
11. Performs other such duties as are incident to the office
12. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
13. Participates in NASPGHAN committee/SIG as delegated by the President
14. Writes secretary treasurer’s report for CPNP newsletters, if necessary
15. Attends meetings and conference calls
16. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents
   1. Access to CPNP membership spreadsheet

Deadlines:

1. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
2. Within two weeks of all conference calls and meetings, prepare and distribute draft of meeting minutes; complete final draft within 1-2 weeks
3. Prepare Secretary/Treasurer’s report for the annual CPNP Business Meeting – Annual Meeting

Important Resources:

1. Executive Committee meeting minutes
2. Current list of CPNP Committee and Executive Committee members and their contact information
3. CPNP membership spreadsheet

Term: 3 years

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Assists with research abstracts for annual meeting
   1. Recruits 2 additional RDs to review abstracts
   2. Reviews and scores CPNP abstracts
   3. Considers poster of distinction when appropriate (usually for scores 1.5 and higher)
3. Serves on the NASPGHAN Research Committee
   1. Brings to the attention of committee members matters for discussion and action items pertaining to the work and efficiency of the Research committee

4. Provides CPNP Communications Committee and annual meeting Program Planning Committees with reports, updates, abstract submission guidelines, etc.
5. Assists with CPNP research grants
   1. Encourages applications for CPNP research grants
   2. Assembles a review committee if requested by NASPGHAN Research Committee; consisting of, for example, CPNP Research Committee Chair, the President or President-Elect of CPNP, a dietitian researcher at the doctoral level, other members of CPNP Research Committee who has clinical expertise in the research subject matter and/or conducting nutrition research
6. Attends meetings and conference calls
7. Educates, enlightens, and engenders enthusiasm for the development of research protocols and studies
8. Ensures that proposals requiring the approval of the President and the Executive Committee are brought forward
9. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
10. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents
2. Electronic copy in an editable format of the abstract submission instructions (if needed)
3. Electronic copy in an editable format of the abstract submission form (if needed)
4. Copy of the grading instruments for the abstract submissions (if needed)
5. Copy of the criteria for any CPNP research or poster awards (if any)
6. Instructions (or templates) to make certificates for the any CPNP awards
7. Copy of the grading instrument used for the Research Grant (available through the NASPGHAN Foundation website)
8. Ongoing project list/timeline

Deadlines:

1. Grant and abstract deadlines
2. Grant mentor program deadlines
3. Education program deadlines
4. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
5. Prepare pertinent materials for annual CPNP Board Meeting – September/October
6. Prepare Research Chair’s report and Committee report for the annual CPNP Business Meeting – September/October
7. Provide Research Chair’s report and Committee report to Communications Chair for bi-yearly newsletter as requested

Important Resources:

1. Executive Committee meeting minutes
2. Current list of CPNP Committee and Executive Committee members and their contact information
3. Current list of NASPGHAN Research Committee members and their contact information

Term: 3 years

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Works closely with the Nutrition Pearls Podcast team to support podcast production
   1. Works closely with the podcast team (hosts and Media Chair) to coordinate recordings, book guests, create questions, review final episodes before publishing, and approve marketing materials
3. Plan educational opportunities for CPNP members (ex: webinars)
   1. Support Podcast team in obtaining CEU credits for relevant episodes
4. Works with Communications Chair, Program Chair and other EC members to come up with hot topics for the annual meeting, CPNP news
5. Coordinates development of clinical guidelines/protocols
   1. Acts as supportive role to CPNP members working on clinical guidelines under NASPGHAN committees
6. Serves as CPNP representative in NASPGHAN’s Clinical Practice Committee
7. Provides Communications Chair and Program Committees with pertinent reports, updates, abstract submission guidelines, etc.
8. Attends meetings and conference calls
9. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meetings per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
10. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents

Deadlines:

1. Ensure monthly Nutrition Pearls Podcast episodes are ready for publication
2. Provide chair and committee updates as requested
3. Meet education program deadlines as needed
4. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
5. Prepare pertinent materials for annual CPNP Board Meeting – September/October
6. Prepare Clinical Practice Chair’s report and Committee report for the annual CPNP Business Meeting – September/October

Important Resources:

1. Executive Committee meeting minutes
2. Current list of Nutrition Pearls Podcast team and Executive Committee members and their contact information
3. Current list of NASPGHAN Clinical Practice committee members and their contact information

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Publishes (electronically) the monthly CPNP News posts (replacement of prior newsletter communications) – proposed theme and general timeline of the posts below. Reference CPNP News Articles | NASPGHAN for the prior posts.
3. Attends meetings and conference calls
4. Contributes to and receives directions from the Executive Committee
5. Provides updates to the Executive Committee at the Executive Committee monthly meeting or as needed
   1. Provide annual report to the Executive Committee at the Executive Committee meeting.
6. Presents annual report to CPNP Members at the CPNP Business meeting at NASPGHAN/CPNP/APGNN annual conference
7. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
8. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents
2. Access to CPNP Canva account to create post visuals and see prior templates and posts with downloaded imagery from NASPGHAN and CPNP

Deadlines:

1. Publication of monthly CPNP News posts (proposed theme and general timeline of posts)
   1. November
      1. Highlight key annual meeting takeaways, research published recently by current membership and/or a Nutrition Pearls highlight
   2. December – Year in Review
      1. Ask to interview a few members that have participated in different events through NASPGHAN/CPNP throughout the year (N2U, committee participation, etc) and brief summary of membership stats and what to look forward to the following year (important dates, etc)
   3. January – Call for applications for N2U comes out from NASPGHAN
      1. Encourage awareness and participation in N2U by asking member(s) that participated in the past to share memories from experience and how it impacted their current practice/involvement in CPNP
   4. February – Feeding tube awareness week is second week of this month
      1. Highlight a CPNP member who works with feeding tube kiddos and interview them on their experience etc
   5. March, April
      1. Highlight research published recently by current membership and/or a Nutrition Pearls highlight
   6. May, June – Upcoming abstracts, grants and awards applications (deadlines are typically June 1 or July 1)
      1. Highlight prior recipients for the following
         • Nutrition Advocate Award
         • NASPGHAN/CPNP Nutrition Research Grant
      2. Note May is also IBD awareness month and Celiac Disease awareness month so may also post in May about this with an interview of a CPNP member who primarily works with patients with IBD and celiac with interview etc. Check the calendar at the beginning of the year as these dates change from year to year.
   7. July, August
      1. Highlight research published recently by current membership and/or a Nutrition Pearls highlight
   8. September – reminder post about upcoming Annual Meeting
      1. Include sneak peek into the CPNP topics and/or speakers
      2. September is also malnutrition awareness month so can tie something into post with that as well or make 2 posts in 1 month
   9. October – HPN/TPN awareness week is during this month
      1. Highlight a CPNP member who manages TPN patients and interview them on their experiences, etc (what do they want membership to know)
   10. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
   11. Prepare pertinent materials for annual CPNP Board Meeting – September/October
   12. Prepare Communications Chair’s report and Committee report for the annual CPNP Business Meeting – September/October/November

Important Resources:

1. Kathleen Regan (kregan@naspghan.org) and Steven Farace (sfarace@naspghan.org)
   1. Send completed CPNP News posts to Kathleen and Steve to post to the CPNP News webpage. Kathleen will send an email blast to the CPNP listserv highlighting the post.
2. Executive Committee meeting minutes
3. Current CPNP directory for potential volunteers as members indicate specialty areas
4. Current list of CPNP Committee and Executive Committee members and their contact information

Term: 2 years

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Writes Media Chair’s report and Committee report for CPNP newsletters
3. Works with NASPGHAN leadership to make updates to the CPNP Websites
   1. https://members.naspghan.org/NASPGHANMembers/CPNP/CPNP_Home/NASPGHANMembers/CPNP/CPNP_Home.aspx?hkey=332e1eee-71d9-4aa3-8fdb-ce5c39b3ab06
   2. https://naspghan.org/about/related-societies/council-for-pediatric-nutrition-professionals/
4. Maintains CPNP presence on social media sites including Twitter/X, Facebook, LinkedIn and Instagram
5. Manages Nutrition Pearls along with Nutrition Pearls Coordinator and Clinical Practice Chair by providing assistance with social media marketing by designing and posting the graphic for each episode.
   1. Nutrition Pearls are posted monthly by podcast team

6. Deadline: Complete timely design and posting of the Nutrition Pearls promo
7. Attends meetings and conference calls
8. Serves as the CPNP representative on the NASPGHAN Technology Committee
9. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
10. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents

Deadlines:

1. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
2. Prepare Media Chair’s report and Committee report for the annual CPNP Business Meeting at Annual Meeting
3. Provide Media Chair’s report and Committee report to Communications Chair for bi-yearly newsletter/blog if requested
4. Complete annual review of CPNP websites

Important Resources:

1. Executive Committee meeting minutes
2. Current list of CPNP Committee and Executive Committee members and their contact information
3. Current list of NASPGHAN Technology Committee members and their contact information

Term: 3 years

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Plans the CPNP Nutrition Symposium at the NASPGHAN/CPNP/APGNN annual meeting
   1. Recruits enthusiastic members for program planning committee
   2. Conducts meetings for program planning committee
      1. Conducts conference call meetings throughout planning stages
      2. Maintains frequent emails and telephone contact with program planning committee regarding process of planning
   3. Communicates directly with the NASPGHAN office
      1. Along with president-elect, provide information about CPNP Nutrition Symposium including information for:
         1. NASPGHAN conference brochure
         2. CPNP social event
         3. CPEU updates
         4. Scholarship
      2. Confirm rooms for main lecture and breakout sessions, board meetings, committee meetings

• Confirm A-V equipment needed, miscellaneous needs (paper, etc.)

1. Coordinate speakers with APGNN and NASPGHAN, as needed

1. Distributes information regarding program
   1. Communicate with attendees via blast emails regarding important meeting-specific information
2. Delegates responsibilities to the committee members for recruiting speakers and tasks as needed
3. Works with NASPGHAN office to coordinate contact with presenters,  including logistical information, due dates, contact for questions/concerns
4. Completes CPEU requirements for CDR: outline of each talk and CVs of each presenter no later than 60 days prior to annual meeting -- no longer necessary as of 2024
5. Organizes advertising
   1. Work with program planning committee and Executive Committee to help advertise conference via email: local, statewide nutrition associations and listservs
6. Coordinates responsibilities for day of: moderators, question runners, A-V contacts onsite, way finding, etc.
7. Provides responsibilities to program planning committee and Executive Committee for meeting activities, including NASPGHAN committee meetings
8. Attends the NASPGHAN/CPNP/APGNN annual meeting
9. Provides thank you notes to CPNP Nutrition Symposium presenters

3. Attends meetings and conference calls
4. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents

Deadlines:

1. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
2. Prepare for NASPGHAN/CPNP/APGNN annual meeting program planning – January
3. Schedule first program planning committee meeting – February
4. Finalize annual meeting conference schedule – February-March
5. Finalize speakers (request CVs and presenter objectives for CPE hours approval) – May
6. Final program information is due for NASPGHAN conference brochure – June
7. Discuss availability of funding for scholarships with NASPGHAN Executive Director – June
8. Advertise the NASPGHAN/CPNP/APGNN annual meeting – June-August
9. Work with NASPGHAN Executive Director on scholarships (due dates, email blast to advertise) and approval with CPNP President – August
10. Assign moderators to sessions with instructions for them to reach out to presenters, review final program, assist in getting slides from presenters – August-September
11. Provide schedule of events “Excel” sheet with all volunteers, room assignments and meetings to volunteers/Executive Committee prior to meeting – October-November
12. Review CPEU certificate from NASPGHAN office
13. Set up Google voice number and make posters to display number to attendees - this is for texting questions to the moderators during the meeting. The moderators will need an ipad or laptop with access to the Google voice number
14. Set up communication strategy for the annual meeting (phone numbers, instant messaging) including Executive Committee, volunteers, NASPGHAN staff (Executive Director, Meeting Manager)
15. Prepare pertinent materials for annual CPNP Board Meeting – September/October
16. Prepare Program Chair’s report for the annual CPNP Business Meeting – September/October
17. Send survey to CPNP members - January
18. During annual meeting, check in with A-V to ensure speaker presentations are downloaded, and have meeting with volunteers to review concerns and answer questions
19. After annual meeting, send thank you notes to CPNP Nutrition Symposium presenters
20. Review program evaluations, start planning process and recruit for program planning committee – December-January

Important Resources:

1. Executive Committee meeting minutes
2. Current list of CPNP Committee and Executive Committee members and their contact information
3. Current list of program planning committee members and their contact information
4. Laura Smith, NASPGHAN’s events director, lsmith@naspghan.org
5. Contact information for Program Chair for NASPGHAN and APGNN meetings

Term: (6 year term – 2 years as President-Elect, 2 years as President and 2 years as Past President)

Key responsibilities: 

1. Supports the mission statement of CPNP
2. Serves as the designated Executive Committee member for the Nominating Committee
3. Receives electronic ballots during election cycles
4. Serves as CPNP’s representative to the NASPGHAN Foundation
5. Collaborates with NASPGHAN Foundation to support patient education materials, scholarships and research endeavors
6. Attends the NASPGHAN Foundation board meeting and meetings with industry partners at the annual meeting
7. Assembles a summary of achievements throughout the year and a wish list of things that CPNP would like to do in the future
8. Serves as CPNP representative on the NASPGHAN Public Affairs and Advocacy Committee
9. Serves as resource to President and President elect
10. Attends meetings and conference calls
11. Attends the NASPGHAN/CPNP/APGNN annual meeting, and is available to assist in meeting per request of the Program Chair in such tasks as moderating sessions, way finding, etc.
12. Performs all duties delegated by the President

Essential Written Materials:

1. Access to Gmail (Executive Council passwords) and Google documents
2. Election documents
   1. Nomination form
   2. Election ballots with no less than 1 candidate for each open chair position
   3. Nominations/election update for the annual CPNP Board Meeting and CPNP Business Meeting

Deadlines:

1. Call for Executive Committee nominations via nomination forms or CPNP newsletter – June/July (3-4 months prior to the annual meeting)
2. After presentation and approval of the Nominating Committee, verifies that the nominees know that they have been nominated and requests pictures/bios from all nominees for the ballot
3. Ensure NASPGHAN office sends out ballots – August (2 months prior to the annual meeting)
4. Receive election results prior to the annual meeting and notify elected chairs
5. Prepare pertinent materials for CPNP Executive Committee meetings – monthly
6. Prepare pertinent materials for annual CPNP Board Meeting – September/October
7. Prepare Past President’s report and Committee report for the annual CPNP Business Meeting – September/October

Important Resources:

1. Executive Committee meeting minutes
2. Current CPNP directory for potential nominees as some members indicate an interest, i.e. education, research
3. Current CPNP full membership roster and mailing labels
4. Current list of CPNP Committee and Executive Committee members and their contact information
5. Current CPNP By-Laws